How to Write a Letter in Spanish: Date, Greetings & More


The goal of most Spanish learners is to be able to communicate in the language. But, as you know, communication is not limited to verbal conversations. It also includes writing. For that reason, many students are curious about how to write a letter in Spanish. 

Whether you need to write a formal or informal letter, there are certain elements and structures you must use when writing letters in Spanish. In this article, you’ll learn all the key information you need to do this successfully. The topics we’ll cover include:

Note: This information will also be useful if you need to write an email in Spanish. 

graphic showing the parts of a letter in spanish

How to Write the Date on a Letter in Spanish

As shown in the graphic above, the first element of a letter in Spanish is the date. This element is both applied in informal and formal letters, and you should place it at the right top corner of your card or page. 

This is the formula you must follow when writing a date on a letter: 

[Day of the week] + [day’s number] + de + [month] + de + [year]

Lunes 25 de septiembre de 2021

Viernes 8 de julio de 2022

Jueves 30 de marzo de 2018

Take Note: This formula is only used to add the date when you wrote the letter. If within the body of the letter you must mention a separate date, you’ll follow one of the formulas for writing and saying dates in Spanish

In formal letters, the date must be preceded by the place where you wrote the letter. This information is optional in informal letters – you may add it if it’s relevant information, such as when sending a postcard from a place you’re visiting. 

Here is how you do it:

[Place] + [date]

Guadalajara, Lunes 20 de agosto de 2002

Madrid, Jueves 15 de febrero de 2019

Tip: Since emails automatically include the date, you don’t need to add this element in the body of your email. 

Greetings for a Letter in Spanish

A greeting is a fundamental part of any letter in Spanish. As you can imagine, the formality of this section depends on how formal you need to be. These are some common Spanish greetings that you can use in your letters: 

Greetings for formal and business letters in Spanish

SpanishEnglish
A quien correspondaTo whom it may concern
Apreciado(o)Dear / Appreciated
DistinguidoDear / Distinguished
Estimado(a)Dear / Appreciated / Respected
HonorableHonorable

When writing a business letter in Spanish, if you know this information, your greeting must include the job title of the person you’re writing to. You can also use the abbreviations Sr. and Sra. (Mr. and Mrs.) to formally address people. 

For example:

Estimado Sr. Díaz
Appreciated Mr. Díaz

Apreciable Sra. Pérez
Dear Mrs. Pérez

Including Professional Titles in your Greetings

When it comes to business letters in Spanish, it’s common to use the word Ingeniero or its abbreviation Ing. as a job title when writing to engineers. Doctor or Dr. when addressing physicians. And finally, Licenciado or Lic. to address people with other undergraduate degrees. 

If you know it, you can also include the specific job title of the recipient:

Estimado Sr. Rector
Appreciated Dean

Honorable Sr. Juez.
Honorable Judge

Spanish greetings for informal letters

SpanishEnglish
HeyHey
HolaHi / Hey
¡Qué onda!What’s up
Querido / QueridaDear

With informal letters, the greeting is followed by the recipient’s name or a word that describes the relationship you two have. 

[Greeting] + [noun/name]

Hola, Karla…
Hi Karla…

Querido papá…
Dear dad…

¡Qué onda, prima!
What’s up, cuz!

Take Note: Querido is an adjective that we use to greet people in letters or emails, but, as any other adjective, it needs to mark the gender of the person you’re referring to. Notice that the other greetings must be followed by a comma.

How to Close a Letter in Spanish

Like your greeting, the closing phrase you use for your letter depends on how formal you need to make your letter. Also, formal and business letters usually include your signature. Here are some formal phrases you can use to close a letter in Spanish:

SpanishEnglish
AtentamenteYours truly
CordialmenteCordially / Kind regards
Quedo a sus órdenesI remain at your service
Quedo atento a su respuestaI’m looking forward to your response
SinceramenteSincerely
Sin más por el momentoSincerely yours
Un saludo cordialKindest regards

On the other hand, examples of informal closings include:

SpanishEnglish
AdiósBye
Con todo mi cariñoWith all my love
Espero saber de ti prontoLooking forward to hearing from you
Nos vemos prontosSee you soon
Un fuerte abrazoA big hug
Un saludo / SaludosCheers
Te mando un beso y un abrazoI send you a kiss and a hug

Bonus: Extra Vocabulary for Formal & Informal Letters

So far you’ve learned how to write the date as well as the many greetings and farewells you can use for formal and informal letters in Spanish. But you still have to work on the body of your letter. Bad news… I’m not able to write this for you! 

What I can do, though, is give you some standard phrases you may be able to insert here and there. Since formal writing is more challenging, I’ll focus on this type of language. Also, be mindful that writing a formal or informal letter means that you’ll have to use the formal or informal way to say ‘you’ in Spanish. 

SpanishEnglish
Ante todo…Above all…
El motivo de esta carta…The reason for this letter…
En respuesta a su petición…In response to your petition…
Hago constar…I make known to you…
Le agradezco su tiempo y atención…I appreciate your time and attention…
Le escribo con el objeto de…I write to you with the purpose of…
Me dirijo a usted para…I address you to…
Me gustaría informarle / comunicarle…I would like to let you know…
Para pedirle su apoyo…To request your support…
Por medio de la presente…Through the present letter…
Solicito su apoyo para…I request your support for…

To improve the readability of your letter, make sure to learn some transitional words in Spanish.

Tip: Most people that want to write an informal letter in Spanish are trying to do it to wish their best on a holiday (such as Christmas or father’s day)  or a celebratory day such as a person’s birthday. If this is your case, you should check my article on ‘How to Say Congratulations in Spanish’ so you can find useful phrases to convey your message.

Daniela Sanchez

¡Hola! Soy Daniela Sanchez, I’ve taught Spanish in Mexico to a wide array of foreigners. From students and tourists to doctors and soldiers who’ve moved and visited here over the years. During the day I’m a freelancer and marketer, while at night I’m here writing for students of the world wide web looking to learn Spanish. I hope you find what you’re looking here during your journey into Español 🙂 Read More About Me

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